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Veranda Grand Baie - Personal Assistant to Hotel Manager

Job from Rogers in Administration / Clerical - 15 Dec 2018

Outline of job role and purpose
Veranda Grand Baie is seeking for a motivated, rigorous and talented professional dedicated to a service of excellence to join its team.

MAIN RESPONSIBILITIES:
  • Draft, prepare and process a variety of documents, including letters, presentations, minutes of meetings and statistical reports
  • Proactively filter, respond to and follow through on all queries and calls as well as open, sort and distribute emails as/when required
  • Proactively schedule and manage the HM's agenda
  • Devise and maintain office systems, including data management, accurate and confidential filing, etc
  • Screening telephone calls, enquiries and requests and handling them when appropriate
  • Arrange travel and accommodation of managers whenever necessary
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings
  • Organizing and storing paperwork, documents and computer-based information
  • Coordinate events, prepare invitations, follow up and liaise with security for access purposes as and when required, etc.
CANDIDATE'S PROFILE:
  • At least Higher School Certificate or equivalent
  • Training in Secretarial or Administrative duties
  • 3 years PA/Secretarial experience at a senior level
  • Fluent in French and English, both written and spoken
  • Computer literacy including hotel management system