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ENL grows and manages a portfolio of more than 120 brands

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Personal Assistant (EnAtt Limited)

Job from Ascencia in Administration / Clerical - 14 Apr 2019

Outline of job role and purpose

To undertake a variety of day-to-day office tasks and provide comprehensive personal, secretarial and administrative support.

Accountability: Management Support

  • Draft and prepare letters/ documentation for signature.
  • Manage diary, reminding Managing Director's of future commitments/ matters requiring attention.
  • Make appointments, travel, accommodation and itineraries.
  • Organise meetings and functions. Liaise with internal/external contacts, while always adhering to company guidelines.
  • Act as main reference point for other management/ team(s)/outside contacts.
  • Ensure discretion regarding confidentiality. Liaise between Directors on ongoing matters.
  • Provide support and services in case of colleagues' absence, if needed.
  • Act as receptionist for influential guests on visits, provide hospitality as required and convey a professional image.

Accountability: Office support

  • Maintain records and filing systems.
  • Ensure that paperwork, i.e. purchase orders, travel claims, and time-sheets, are done in a timely manner; responsible for errands, pickups and deliveries; ordering office supplies including stationery and business cards.

Qualifications, Profile, Skills & Experience

  • Diploma in secretarial duties.
  • Past experience at the level of Senior Secretary or any comparable position.
  • Computer literate and knowledge of Microsoft office (high competency in word, excel and power point) with the ability to learn new software applications.
  • Any equivalent combination of education and experience.
  • Fluent in English and French, both verbal and written
  • Organised and be able to take initiatives
  • Good communication skills
  • High level of integrity