Dear Employee/Fellow Director/Partner,
Our group’s history finds its roots in our family traditions and strong values which we rely upon to carry our responsibilities and duties for ENL.
We are committed; through this code of ethics (“The Code”), to further strengthen our governance structure as we strongly believe that a company who adopts sound management principles will be in a better position to grow its wealth in the long run and to transmit its values to the next generations. We believe in commercial success and growth but not at any cost. We wish to succeed while always upholding our values. Our overall strategy is to commit ourselves and fulfil our responsibilities not only towards our shareholders but also towards our country, our citizens and our future generations.
The Code, therefore, aims to reiterate our values and to outline the behaviours and conduct which all of us are expected to follow in order to uphold the group’s objectives. The Code is meant to be your guide in determining the appropriate behaviour you should exhibit in your routine tasks as well as on occasions where you are confronted with sensitive and/or conflicting situations. Please ensure you appropriate it as your own. Our commercial partners are also invited to take cognizance of The Code and to comply with it in their transactions with ENL.
We see ethics as doing the right thing at all times even when no one is looking. Ethical principles and legal principles have close links and are fairly similar in the way they are formulated. However, complying with ethical principles generally implies adopting the spirit of the law on top of the legal framework. The principles and rules formulated in The Code do not replace local legislation in the countries where ENL operates. All ENL representatives are required to comply with the laws of the country where they are located. There is no exemption to The Code if it constitutes an infraction to lawful requirements.
To whom does The Code apply?
The Code applies to all ENL employees and the governing bodies of ENL. ENL management will ensure that appropriate tools are implemented to disseminate The Code to all. Commercial partners of ENL shall also be provided with a copy of The Code. On joining, new entrants will formally acknowledge having read, understood and agreed to comply with The Code. The Code shall be reviewed and updated on a periodic basis in order to ensure it stays relevant to ENL. ENL employees and directors shall be required to acknowledge on a yearly basis that they have read, understood and agreed to comply with the updated Code.
The Code is not meant to provide an exhaustive list on situations where ethical conflicts may crop up. Instead it defines the fundamental principles which will guide us in taking the right ethical decision.
Should you be in doubt in deciding on the right course of action, consider the following questions:
1. Does it feel right?
2. Is it legal?
3. Is it aligned to ENL values?
4. Will your decision protect the interests of ENL on the long run?
5. Does your chosen course of action comply with ENL policies?
6. Would your action look right to others if made public?
7. Will you be able to justify your decision towards management?
8. Will you be able to sleep at night?
If you can answer ‘yes’ to the above questions, then you have most probably made the right decision.
Should you, however, be unsure about the answer to any of the above questions, you are encouraged to consult either your superiors or the Ethics Officer or ENL legal counsel or a member of the Corporate Governance Committee prior to deciding on a course of action.
Acting upon an ethical breach
We understand that if we infringe the principles and rules set in The Code, we will have to face the consequences of our actions. Based on the nature of the breach, management or a disciplinary committee will decide on an appropriate sanction in compliance with relevant legal provisions. Serious breaches may lead to termination of our employment and further legal consequences/prosecution.
Reporting ethical issues or breaches to The Code
If we reasonably suspect or become aware of a possible violation of a law, regulation, ENL policies or The Code, it is our duty to raise an alert or report this violation. Section “Governance of Ethics at ENL” will guide us in determining how and who to contact to report any concern.
Employees will not be disciplined or discriminated against provided they act in good faith and with no malicious intent, even if the facts reported prove to be inaccurate and no further action is taken. If you believe that you have experienced retaliation for raising an alert in good faith, you are required to report the matter through the channels defined in section “Governance of Ethics at ENL”.
Individuals whose conduct is reported will be informed as soon as possible, subject to any preliminary investigation that may need to be conducted. They are entitled to the rectification and/or reassure of any data about them that are inaccurate, incomplete, ambiguous or out of date.
Corporate Governance Committee
The Corporate Governance Committee(s), under the mandate of their respective board of directors, will oversee the ethical climate at ENL.
They will ensure that The Code stays aligned to the requirements and the values of ENL in both its content and its application.
They will ensure that directors individually sign off on The Code and act as guide to senior management in upholding The Code. The Directors are also responsible for ensuring that their own actions and those of their fellow directors and senior management are consistent with The Code. They set the tone at the top of the organisation.
The Corporate Governance Committee(s) is (are) to be informed of serious breaches to The Code and they will decide on appropriate course(s) of action to resolve issues
The Ethics Officer
The Ethics Officer’s role is to coordinate issues related to values and ethics across ENL. He/She will act as a point of contact to capture concerns or grievances on potential ethical breaches in the event that you do not feel comfortable talking to your management.
The Ethics Officer will guarantee the anonymity of the correspondence received and will have the authority to conduct the required investigations on being contacted. He/She will then ultimately report to the Corporate Governance Committee who will decide on the appropriate course of decision. Lesser issues or breaches may be dealt with directly between the Ethics Officer and Senior Management.
The Ethics Officer is also required to regularly submit a report on the ethical climate at ENL to the Corporate Governance Committee.
Leadership and Management have the ultimate responsibility of championing, disseminating and supporting The Code.
They provide the appropriate support and resources for The Code to be effective in influencing behaviours across ENL.
They ensure The Code is understood by those who they manage and provide advice and guidance on interpreting The Code.
They act as points of contact to capture concerns or grievances on potential ethical breaches from their employees and initiate the appropriate course of action to address these, consulting with the Ethics Officer if required.
Our employees are the custodians of The Code. They stand for ENL values and The Code in all occasions and contribute to strengthen the corporate governance principles of their respective company.
They are required to read, understand and act in accordance with The Code. In the event an employee becomes aware of a potential breach to The Code or any applicable ENL policy or procedures, he has to report his concern to his line manager or his senior management or the Ethics Officer.
All employees are provided with full latitude to choose to whom they would like to report a potential ethical breach.
Our Ethics Officer may be contacted - by email: firstname.lastname@example.org or by telephone: 4049555