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Accounts Officer

At ESP Landscapers

Duties & Responsibilities:

Accounting: 

  • Posts accounting data by hand or by computer data entry in the cash journal on a regular basis. 
  • Maintains trial balance. 
  • Verifies and posts details of business transaction such as funds received and disbursed and totals accounts
  • Payment of invoices in due time and accurately.
  • Responsible for the proper management of client database and pricing.
  • Review of revenues calculations and post accruals.
  • Type vouchers, invoices, and account statement.
  • Prepares bank account deposit documents and process receipts.
  • Able to work with VAT issues and procedures.
  • Prepare and process purchase orders and supplier invoices.
  • Reconcile suppliers’ statement of accounts.
  • Prepare cheques and process payments.
  • Assist management in the preparation of yearly & ad hoc project budgets.
  • Assist the Accounts Supervisor in the end of the month close the books process.
  • Preparation of payroll reports and work in close collaboration with HR & Payroll dept. 
  • Preparation and review of payroll allocation costs.
  • To locate and notify customers by mail, telephone, or personal visit to solicit payment.
  • Locate and monitor overdue accounts, using computers and a variety of automated systems. 
  • Prepare debtors’ statement of accounts on a regular basis.
  • Follow up on debtor’s process for undue balances by sending appropriate reminders and letters.
  • Ensure that deposit and all relevant payment are done in a timely basis.
  • Prepare invoices for debtors on the system.
  • Monitor entries relating to debtor’s statement. 
  • Answer customer questions regarding problems with their accounts.

Administrative: 

  • Create and maintain up-to-date records and filing systems, which may include confidential/sensitive information such as invoices, receipts and clients KYCs.
  • Responsible for all new supplier, client and credit forms.
  • Provide support and services in case of colleague’s absence; and
  • Assist with various routine and project tasks of an administrative nature
  • Follow up on progress of work of projects and prepare status reports;
  • File documents, prepare ad hoc management reports;
  • Act as main reference point for other management/teams/outside contacts, respond to/resolve queries, provide information or channel to an appropriate alternative source, to avoid unnecessary interruption;
  • Perform other administrative tasks as may be assigned.

Qualifications & Experience: 

  • Degree in Finance / ACCA Level 1 or equivalent.
  • At least 3 years work experience hands-on all round experience working in an Accounts/finance office will constitute an advantage.
  • Dynamic, Motivated, Focused, Pleasant personality 
  • Familiar to Microsoft Office Tools (Excel, Word, Outlook and PowerPoint) 
  • Excellent command of French & English (Both written and spoken)
  • Excellent interpesonal and communication skills coupled with a high level of integrity. 
  • Able to work independently and/or in team in a dynamic work environment. 
  • Able to effectively handle multiple priorities, organise workload and meet deadlines. 
  • Any equivalent combination of education and experience.
Salary: Negotiable upon experience and qualification
Apply Now
Deadline: 19 Apr 2024


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