Procurement Officer

At Axess

Job Objective

The Procurement Officer is responsible for managing the procurement and purchasing activities for spare parts. The Procurement Officer will have to maintain a positive relationship with suppliers, Freight Agents, and internal customers by evaluating the best supply options; timely delivery and cost effective. The Procurement Officer will also contribute to the creation and implementation of best practices procurement vision, strategy, policies, processes, and procedures to support and improve operational performance.

Responsibilities and duties

• Ensure adequate stock level by monitoring and maintaining spare sparts inventory levels to prevent stockouts and excess inventory.
• Process Purchase Order
• Packing and Invoicing of orders as per scheduled
• Liaise with Freight agents for shipping for pick-up.
• Liaise with local agents for clearing and with warehouse for the delivery of goods on a timely basis.
• Maintain ERD (Estimate Receipt Date) accurately on ERP and update at each step.
• Claim any discrepancy/ damaged goods to supplier or insurance as per the claim procedure.
• Maintain accurate records of procurement activities, supplier agreements, pricing, and inventory levels.
• Generate reports on procurement metrics, such as cost savings, supplier performance, and inventory turnover.
• Minimize obsolete stock by carrying monthly analysis of stock ageing, defining the action plan together with the sales force to promote clearance sales of aged/ obsolete stock.
• Send and reply to technical inquiries within 24hrs.
• Communicate availability and delays accurately to concerned stakeholders and to update information on ERP.
• Review and negotiate existing agreements with freight forwarders to optimize commercial terms.
• Sourcing of OEM Parts
• Manage relationships with suppliers and freight forwarders.
• Assist the Supply Chain Manager to select and develop new suppliers and freight forwarders.
• Negotiate and manage contract terms with suppliers to ensure value for money, quality standards and delivery terms with technical and operational input from stakeholders.
• Identify cost-saving opportunities, negotiate prices, and implement cost-effective procurement.

Skills

• Expertise in procurement and foreign logistics.
• Problem-solving, negotiation skills, good communication skills
• Supplier/management skills, strong analytical skills.
• Critical thinking and active listening
• Pay attention to details.
• Multi-tasking
• Stress tolerant
• Strong organizational skills
• Time management
• Capable of delivering a high level of accuracy
• Good communication skills

Qualifications & Experience

• At least High School Certificate or supply chain/procurement and/or equivalent combination of education and experience
• At least 5 years of relevant work experience; of which at least 2 years in similar job
• Experience in a dealership/basic automotive and equipment; its components and spare parts knowledge
• Languages: Written and spoken French and English
• Proven analytical background.
• Proficiency in Microsoft Office 365
• Driver’s license is an advantage.